CLIMAX
Vendor Hub
We’re excited to welcome you to the CLIMAX Marketplace! Here are the essentials to help you prepare, find your booth and get settled on conference day.
Sunday, October 25, 2026
Infinity Convention Centre
Ottawa, Ontario
Marketplace: Salon A
Exhibitor Kit
Your day at a glance
6:00 AM
Vendor load-in begins
10:45 AM
All booths must be fully set up
11:00 AM
Show Starts
7:00 PM
Conference closes
After 7:00 PM
Booth breakdown begins
Arrival, Unloading and Parking
When you arrive
Check in at the front registration desk.
Pick up your exhibitor badges.
Head to Salon A and find your assigned booth.
Find your business name and booth number on the floor plan below.
HERE IS YOUR FLOORPLAN
Unloading Instructions
Load-in begins at 6:00 AM.
UNLOADING DOCK LOCATIONS
Turn onto Uplands Drive, then onto Gibford Drive. Two unloading entrances are available — look for balloons outside both doors.
HERE IS THE UNLOADING MAP
We’ve coordinated arrival times with as many vendors as possible to help unloading run smoothly. Our coordinators will be at the unloading doors to welcome you and help you access a cart or dolly, subject to availability.
Please return equipment promptly after unloading, before setting up your booth, and move your vehicle to the parking lot so other vendors can access the doors.
Free parking is available at the venue.
Luisa, our Marketplace Coordinator, will oversee unloading and be available for support.
Your Booth
Your booth space is 10′ × 10′, unless otherwise arranged.
Please bring your own tables, chairs, table coverings, signage and displays. These are not included. There is no pipe and drape.
All displays must be freestanding and remain within your assigned booth space. Nothing may be attached to venue walls using tape, glue, pins or adhesives.
Recommended Packing checklist
Tables, chairs and table coverings
Products, display materials and freestanding signage
Payment system, phone or tablet
Mobile data or hotspot backup
Shopping bags and packaging
Business cards, promotional materials and visible QR codes
Newsletter sign-up or show offer
Cart or dolly, if needed
Personal essentials for the day
Goodie Bags
If you’ve chosen to contribute to our attendee goodie bags and we haven’t arranged for your items to be mailed ahead, you can bring them on conference morning.
Please bring 250 identical items and have them delivered before 9:00 AM so our team has time to pack the bags.
During the conference
Please keep your booth staffed throughout 11:00 AM–7:00 PM. Arrange coverage for breaks, as CLIMAX staff and volunteers cannot supervise booths, merchandise or personal belongings.
Keep displays and demonstrations within your booth, leave aisles and exits clear, and be mindful of neighbouring vendors. Please respect attendee boundaries and consent, and keep interactions welcoming and pressure-free.
Keep cash and valuables secured.
Packing Up
Breakdown begins after 7:00 PM. Please wait until the conference has closed and attendees have left the marketplace before dismantling your booth.
Take all merchandise, displays, packaging and materials with you following the event.
Food and Drink
A concession stand will be available on-site with food and drinks for purchase.
Help us spread the word!
Let your community know you’ll be at CLIMAX! Share through social media, newsletters or community groups, and tag @climax.conference so we can see and reshare your posts.
Our photographers and social media team will be capturing the event and visiting vendor booths. You may be invited to introduce your brand, demonstrate a product or join a short interview. Participation is completely optional.
Questions?
We’re here to help!
Feel free to email us at climaxconference@gmail.com
Luisa will be the head marketplace coordinator for the day.